OptiMaint CMMS Purchase Management

Make your maintenance more efficient!

Optimise Maintenance with Apisoft's OptiMaint CMMS Software

manage contracts

Purchase Management

OptiMaint can deal with any type of purchase.

You can go straight to ordering with no previous step. But the order can also come from the following actions:

  • replenishment suggestion

  • single or multiple purchase request

  • single or multiple request for quotation

  • work order

OptiMaint can chase up automatically your suppliers by email, mail or fax in case of late delivery.

A quality control or a quantity control can be done when you receive an order so that you can evaluate the suppliers.

The invoice is done either from the delivery note, from the order or can follow a process of signature before validation.

It is possible to create an automatic data exchanges with your purchase or stock softwares, your ERP etc... to avoid repeating data input, errors and time wasting!

OptiMaint CMMS Purchase Management Features

Purchase request (PR)

  • PR from replenishment advice

  • Convert to order

  • Unlimited levels of signature

  • Group several PR in one order

  • Management by status

  • Multi-criteria search

Requests for quotation (RFQ)

  • To up date the supplier catalogue

  • From replenishment advice

  • From purchase request

Purchase orders (PO)

  • From replenishment advice

  • Place orders for not referenced items/services

  • Send orders by mail / email / fax

  • Standard Price / Last order price / Weighted averaging price

  • Calculation of the weighted average price from the receiving note or from the order with the possibility of making changes on the invoice

  • Management by status (created – printed - involved - balanced - invoiced - cancelled)

  • Order for different cost centres

  • Partial delivery

  • Synthesis of undelivered and/or not invoiced orders

  • Analysis of the delays of delivery / average delivery time

  • Partial delivery

  • Delivery reminders by mail / email / fax

  • Management of different addresses of order, delivery, invoicing

  • Multi-criteria search

Invoices

  • Automatic creation of the invoice from the receiving note or the order with the possibility to make changes on the invoice

  • Record of invoice without previous order

  • Partial Invoicing

  • Multi-criteria search

Suppliers

  • Coding

  • Definition of family

  • Links with website

  • Quotation of suppliers

  • Minimum amount of order

  • Definition of the terms of payment, delivery conditions, etc

  • Multi contacts for a supplier

  • Multi suppliers for an article

  • Turnover per supplier

  • Creation of customized fields (numerical, alphanumerical, monetary, dates, yes/no, images)

  • Creation of dropdown lists

  • Multi-criteria search

Suppliers’ contracts

  • Type of contract

  • Definition of family / subfamily

  • Duration and a number of interventions

  • Cost, period, renewal notice

  • Links with documents

  • Creation of customized fields (numerical, alphanumerical, monetary, dates, yes/no, images)

  • Creation of dropdown lists

  • Multi-criteria search

and many more

Test before you buy?

We are confident that OptiMaint will meet your requirements and happy to provide a 'No Obligation' Free Trial to you of a full version for 30 days including a user guide.

Just call 03 9802 5516 or email - OptiMaint@coexl.com.au or fill in this Web form

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